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Eng
18 November 2020

How entrepreneurs can find out whether the buyer has paid using the payment card

This information will be, first of all, interesting for entrepreneurs the settlements with whom may be carried out by the buyers using the payment card. We will explain how to find out whether the payment was carried out using the buyer’s payment card.


We remind you that currently payment transactions register (PTR) shall be used on a mandatory basis during the cash settlements, as well as during the settlements with the use of payment cards by individual entrepreneurs that operate based on the general taxation system or single tax, but have not reached the volume of UAH 1 mio; as well as by individual entrepreneurs that sell technically complex household goods subject to warranty repair or pharmaceuticals and medical devices irrespective of the volume. Starting from January 1, 2021, the list of individual entrepreneurs – payers of single tax that shall use PTR on a mandatory basis will be significantly expanded and it means that this issue may concern them too.

Buyers may pay individual entrepreneurs both at the point of sale and remotely. Payments may be carried out in different form: in cash, in cashless form, including using the payment card. No questions arise, if settlements using cash funds or payment card are carried out at the point of sale given that the entrepreneur is obliged to use PTR. The buyer pays with cash or a card and it is reflected in PTR receipt, which the seller immediately generates, prints and gives together with the goods.

What if the payment is carried out remotely? It may be also carried out both in cash and cashless form, including using the payment card.

Let us consider in detail the situation when the individual entrepreneur gives the buyer the details of the settlement account for the crediting of funds to the settlement account hoping to avoid the use of PTR. However, the buyer may choose one of the following types of payment.

1. Payment with cash via the cash desk of the bank. For the buyer the payment is carried out in cash form and for individual entrepreneur the payment is carried out in cashless form. In such a case the bank credits the funds to the settlement account of the individual entrepreneur. The respective crediting of funds to the settlement account of the individual entrepreneur shall not be reflected in PTR.

2. Payment via self-servicing terminal (SST) both in cash and using the card. It should be noted that SST may belong to a bank and to a non-banking financial institution. According to the requirements of the law, SST shall issue fiscal receipt, thus when receiving the payment in such a form, individual entrepreneurs shall not reflect the respective payment in PTR one more time. However, tax officers consider that if SST belongs to the bank, the transactions shall not be reflected in PTR, but if SST belongs to the non-banking financial institution – the transactions shall be mandatorily reflected in PTR. Still, it should be noted that SST that do not operate in fiscal mode may not used at all. Based on the bank’s statement individuals entrepreneurs cannot determine whether the payment was carried out using the terminal of the bank or non-banking institution. Thus, individual entrepreneurs shall decide whether the respective payments will be reflected in PTR. Brave entrepreneurs may decide not to reflect the transaction in PTR, but cautious ones usually reflect them.

3. Payment via the Internet banking, using Raiffeisen Business Online both from the card and from the account.

4. Payment from the buyer’s card to the seller’s settlement account via the website Liqpay or Portmone.

In the latter two cases PTR shall not be used. However, tax officers disagree. They insist that in such cases the transactions shall be reflected in PTR. If the individual entrepreneur is not ready to argue with tax officers, the transactions should be reflected in PTR.

Funds transferred using all four types of payment will be credited to the settlement account of the individual entrepreneur. However, how can one determine whether the payment was carried out using the card but not the settlement account or whether the payment was carried out via the cash desk of the bank?

The bank’s statement may help to determine. Individual entrepreneurs should find out which payer’s account is specified for each crediting of funds. However, it should be understood that the respective account will not always match the buyer’s account, since in some cases banks use transit accounts for the crediting of funds. Thus, it is important to know the codes of the bank’s accounts.

For convenience we provide the main codes of the accounts that are used for the crediting of funds.


Contractor’s account
When is used
Whether PTR shall be used
…2600…
Account of legal entity or individual entrepreneur during the transfer of funds using the seller’s details. There is no difference between the settlement and card account in the account number
No
…2620…
Account of private individual during the payment with the use of the buyer’s details. There is no difference between the settlement and card account in the account number
No
…2654…
Transit account which indicates that the funds were received after the payment via SST of non-banking institution
 
Yes/No
…2902…
Transit account when the payment is carried out via the cash desk of the bank
No
…2909…
Transit account that may be used for crediting of funds both from the settlement account and during the payment via the cash desk of the bank
No
…2920…
Transit account which indicates that the funds were received after the payment via the bank’s SST
No
…2924…
Transit account via which the bank carry out card settlements
Yes


Natalia Shcherbak, tax advisor of the newspaper “Individual entrepreneur”, specifically for the magazine “My business”